American Dynamics RAS917LS-1 Specifications download pdf (Page 2)

INSTRUCTIONS TO BIDDERS

NOTICE OF ESTABLISHMENT OF A CONE OF SILENCE

The School Board of Miami-Dade County Public schools enacts a Cone

of Silence from issuance of a solicitation to written recommendation of

award. All provisions of School Board Rule 6Gx13-8C-1.212 apply.

I. PREPARATION OF BIDS

A. BIDDER QUALIFICATION FORM qualifies the bidder and the

bid and must be completed and submitted as page 1 of the bid.

1. PERFORMANCE SECURITY. The form of performance security

the bidder will submit, when required to do so, must be furnished.

Performance security shall not be submitted with the bid.

2. BIDDER CERTIFICATION AND IDENTIFICATION. Bid must

contain an original manual signature from an authorized

representative. An unsigned bid will be considered non-responsive.

B. INSTRUCTIONS TO BIDDERS. Defines conditions of the bid.

1. ORDER OF PRECEDENCE. Any inconsistency in this bid shall

be resolved by giving precedence in the following order:

A. Specifications

B. Special Conditions

C. Instructions To Bidders

2. FOR M/WBE designated bids. The SPECIAL CONDITIONS-

Minority/Women owned and controlled Business Participation

Statement and the M/WBE Certification Application MUST be

completed and SUBMITTED with the bid if the bidder is not certified

by Miami-Dade County Public Schools. Failure to submit the

completed application with the bid will be considered non-

responsive.

C. BID PROPOSAL FORM. Defines requirement of items to be

purchased, and must be completed and submitted as page 2 and

subsequent pages, if any, of the bid. The bidder should indicate

his/her name in the appropriate space on each page.

1. ITEM SPECIFICATION. Specifying a certain brand, make or

manufacturer is to denote the quality, type, and standard of the

article desired. Articles offered must be new merchandise only, of

equal or superior grade. On blank lines provided, the bidder is

requested to insert the brand name, manufacturer's number and

other information necessary to sufficiently identify article offered.

Failure to do so may prevent consideration of the item. Also, refer to

paragraph X. Packaging.

2. PRICES. Prices are requested in units of quantity specified in

the bid specifications. In case of a discrepancy in computing the

total amount of bid, UNIT PRICE quoted will govern. All prices bid

shall include delivery F.O.B. destination, freight prepaid (bidder pays

and bears freight charges. Bidder owns goods in transit and files

any claims) and shall include all cartage, drayage, packing, etc.,

delivered to and unloaded at the receiving station at the site

designated in BID PROPOSAL FORMS and there received by the

designated agent of the Board.

3. TAXES. The Board does not pay Federal Excise and State

taxes on direct purchases of tangible personal property. The

applicable tax exemption number is shown on the purchase order.

This exemption does not apply to purchases of tangible personal

property made by contractors who use the tangible personal

property in the performance of contracts for the improvement of

Board-owned real property as defined in Chapter 192 of the Florida

Statutes.

II. SUBMITTING OF BIDS

A. BID FORMS AND ENVELOPES. Bids must be submitted on

forms furnished by the Board and in sealed envelopes.

Envelopes must be clearly marked with bid number, bid title and bid

opening.

B. ERASURES OR CORRECTIONS. When filling out the bid

proposal form, bidders are required to complete bid proposal in ink.

1. Use of pencil is prohibited.

2. Do not erase or use correction fluid to correct an error.

3. All changes must be crossed out and initialed in ink.

Those bids for individual items that do not comply with items 1, 2 and 3

above will be considered non-responsive for that item(s).

C. PLACE, DATE AND HOUR. Bids shall be submitted by U.S. Mail,

Courier/Express Service, or deposited in the BID BOX located in

Room 351, 8:00 A.M. to 4:30 P.M., Monday through Friday, SCHOOL

BOARD ADMINISTRATION BUILDING, 1450 N.E. Second Avenue,

Miami, Florida 33132. Bids received after the date and hour specified

in the BIDDER QUALIFICATION FORM will not be considered.

D. PUBLIC ENTITY CRIMES. Section 287.133(2)(a) Florida Statute.

A person or affiliate who has been placed on the convicted vendor list

following a conviction for a public entity crime may not submit a bid on

a contract to provide any goods or services to a public entity, may not

submit a bid on a contract with a public entity for the construction or

repair of a public building or public work, may not submit bids on

leases of real property to a public entity, may not be awarded or

perform work as a contractor, supplier, subcontractor, or consultant

under a contract with any public entity, and may not transact business

with any public entity in excess of the threshold amount provided in

Section 287.017, for CATEGORY TWO for a period of 36 months from

the date of being placed on the convicted vendor list.

E. SUBMITTING A “NO BID.” If not submitting a bid at this time,

return the form entitled "NOTICE TO PROSPECTIVE BIDDERS."

Failure to respond, either by submitting a bid or the "NOTICE TO

PROSPECTIVE BIDDERS" form for three consecutive times, may

result in the company being removed from the School Board's bid list.

F. AVAILABILITY OF BID INFORMATION. Immediately following the

public opening, bids will be read, upon request, and then compiled in a

tabular form, a copy of which will be available for examination in

Procurement Management Services.

III. CANCELLATION OF BIDS OR REQUEST FOR PROPOSALS

An invitation for bids may be canceled, in whole or in part, as may be

specified in the solicitation, when it is in the best interest of the Board.

The reasons shall be made a part of the master bid file.

A. Prior to opening, a solicitation may be canceled in whole or in part,

prior to the date and hour specified in the Bidder Qualification Form for

receipt of bids, when the Assistant Superintendent, Procurement

Management Services, determines in writing, that such action is in the

best interest of the Board for reasons including, but not limited to:

1. The Board no longer requires the supplies, services, or

construction;

2. The Board no longer can reasonably expect to fund the

procurement;

3. A review of a valid protest filed by a bidder as may be determined

by the administrative staff; or

4. Proposed amendments to the solicitation would be of such

magnitude that a new solicitation is desirable.

B. When a solicitation is canceled prior to opening, notice of

cancellation shall be sent to all businesses solicited, via facsimile or

mail, and bids or proposals returned to the vendor unopened.

The notice of cancellation shall:

1. Identify the solicitation;

2. Briefly explain the reason for cancellation; and

3. Where appropriate, explain that an opportunity will be given to

compete on any future re-solicitation for procurements of similar

supplies, services, or construction.

IV. CHANGE OR WITHDRAWAL OF BIDS

A. PRIOR TO BID OPENING. Should the bidder desire to change

or withdraw his/her bid, he/she shall do so in writing. This

communication is to be received by the District Director, of

Procurement Management, Room 352, School Board Administration

Building, prior to date and hour of bid opening. The bidders name, the

bid number, the bid title and the date the bid is due must appear on the

envelope.

Page 1 Revised September 2003

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American Dynamics RAS917LS-1 Specifications Page 2

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